FRChildren’s Aid Foundation of Canada is a charitable organization registered under the laws of Ontario. Our charitable registration number is 108076480RR0001.
The Foundation subscribes to the Donor Bill of Rights, the Code of Ethical Principles and Standards and the Ethical Code of Fund Raising Practices of the Association of Fundraising Professionals and Imagine Canada.
We are committed to ethical practices in every aspect of our work.
1. Collection, Use and Disclosure of Personal Information
The types of personal information that we may collect include, but are not limited to: first name, last name, date of birth, age, gender, phone number, residential address, e-mail address, credit card numbers, bank accounts, and IP address.
Personal information is collected from potential donors, donors, volunteers and individual grant applicants and recipients for the overall purpose of meeting the mission of Children’s Aid Foundation of Canada. We may collect your personal information when you directly interact with us by providing such information through our website, for example by filling out an online form or when communicate with us through email or phone. We may also collect personal information indirectly through automated interactions or technologies as you browse our website, including automatically gathering your technical and usage information via cookies and similar method.
Prior to collecting personal information, the specific purpose and intended use is documented on all volunteer and grant application forms and donor information forms. Personal information collected and maintained is accurate and up-to-date to the best knowledge of the Foundation. Personal information is collected, used, protected and disclosed in accordance with the aforementioned codes and this privacy policy. The email you provide may be used by third-party vendors such as Meta for advertising (we refer you to section 5 – Cookie Policy).
We limit the collection of personal information to that which is necessary to fulfill the purposes identified in this privacy policy or disclosed on our application forms and donor information forms. Once collected, your personal information is stored in secure databases hosted in Canada. We restrict access to your personal information only to authorised and qualified personnel who need to consult your personal information in the performance of their duties. Your personal information will not be used without your consent for purposes other than those for which it was collected or in accordance with applicable laws. Personal information will be kept only for as long as it is needed to fulfill the purposes outlined in the aforementioned privacy policy. Once the purpose has been achieved, the personal information will be either destroyed or anonymized.
Your provision of Personal Information to us means that you agree and consent to our collection, use and disclosure of your Personal Information under this Privacy Policy. If you do not agree with these terms, do not provide any Personal Information to us.
2. Communication of personal information outside the province of Quebec or Canada
The subcontractors with whom we do business and other third parties to whom we disclose your personal information may operate outside Quebec or Canada.
In all cases where we disclose your personal information outside Quebec or Canada, we ensure that your personal information is handled securely and in compliance with this privacy policy, and that a written agreement exists with the third party regarding the handling of your personal information. In addition, before disclosing your personal information outside Quebec, we always conduct a privacy impact assessment to evaluate, among other things, the risks inherent in the disclosure as well as the applicable legal regime of the state where your information would be disclosed.
3. Email and Website Security
If requested by the donor, Children’s Aid Foundation of Canada will occasionally send information and/or newsletter notices through email. All emails sent include a link to unsubscribe from our distribution list and an email address to respond to should the individual wish to have their name removed from the email list. Children’s Aid Foundation of Canada operates in accordance with Canada’s Anti-Spam Legislation.
Children’s Aid Foundation of Canada website pages requesting personal information, including credit card numbers, names and addresses are linked and hosted by a third party, secure website. All information shared by individuals, and information transfers are conducted under secure site conditions.
Personal information collected online is transferred into our donor database for tax receipting, stewardship, and donor solicitation purposes. Personal information collected through our website is treated under the same privacy policies as other personal information.
Please note that individual organizations are governed under their own privacy policies. Organizations visited through links contained on the Children’s Aid Foundation of Canada website may not adhere to the same privacy policies. It is the responsibility of each user to read individual organization’s policies accordingly.
We safeguard our donor information and do not trade, share, rent or sell the information to other organizations.
Children’s Aid Foundation of Canada is committed to respecting and protecting the privacy of its users and to handling their personal information in accordance with applicable laws and regulations, including the Personal Information Protection and Electronic Documents Act of Canada (“PIPEDA”) and any applicable provincial laws in Canada.
Further information on privacy and your rights in regard to your personal information may also be found on the websites of the Privacy Commissioner of Canada and the Commission d’accès à l’information du Québec (for Quebec users).
4. Social Media Acceptable Use Policy
We encourage and invite people to join with us in conversation on the official social media channels of Children’s Aid Foundation of Canada about our vision of a future where the children and youth we serve have the strength and resilience to create a lifetime of their own unstoppable successes.
Please be kind. We will not tolerate profanity or abuse towards Children’s Aid Foundation of Canada Community Managers or to any other member or user of this page (implied or direct). We will not tolerate discriminatory behaviour, solicitation, profanity, or spamming and these posts will be removed at our discretion.
Continued violation of this policy will result in your account being banned/blocked from engaging with Foundation pages/profiles.
5. Cookies Policy
As you interact with Children’s Aid Foundation of Canada, we may use automatic data collection technology and services that record and collect information that identifies your computer, tracks your use of this website and collects certain other information about you and your Internet navigation habits. This data collection technology may include cookies, web beacons and other similar devices on this website to enhance functionality and navigation for our visitors. A “cookie” is a small amount of data that often includes an anonymous unique identifier, which is sent to your browser from a web site’s computer and stored on your computer’s hard drive. Cookies enhance the convenience and use of our website.
Children’s Aid Foundation of Canada has additional third-party vendors like Meta that customize advertising on the Internet for you and others based on your browsing activity on the website. These vendors may use cookie technology and other personal information used to track online activities to customize advertising. No personally identifying information unrelated to advertising, such credit card number, is ever passed by the website to Google, Meta, or these third-party vendors. The privacy policy of these third-party vendors may change from time to time. You may opt out of any of these services by clearing the cookies from your browser, disabling cookies entirely.
6. Restricted Gifts
Children’s Aid Foundation of Canada accepts gifts restricted to a specific purpose provided the Foundation or its child- and youth-serving agency partners can reasonably use the gift. To ensure we are balancing the needs of the children and youth we serve with realizing the philanthropic goals of our donors, Children’s Aid Foundation of Canada will allocate 15% of all restricted donations to its general fund.
7. Donor Bill of Rights
Philanthropy is based on voluntary action for the common good. It is a tradition of giving and sharing that is primary to the quality of life.
To ensure that philanthropy merits the respect and trust of the general public, and that donors and prospective donors can have full confidence in the non-profit organizations and causes they are asked to support, we declare that all donors to the Children’s Aid Foundation of Canada have these rights:
- To be informed of the Foundation’s mission, of the way the Foundation intends to use donated resources, and of its capacity to use donations effectively for their intended purposes.
- To be informed of the identity of those serving on the Foundation’s governing board, and to expect the board to exercise prudent judgment in its stewardship responsibilities.
- To have access to the Foundation’s most recent financial statements.
- To be assured their gifts will be used for the purposes for which they were given.
- To receive appropriate acknowledgement and recognition.
- To be assured that information about their donation is handled with respect and with confidentiality to the extent provided by law.
- To expect that all relationships with the donor will be professional in nature.
- To be informed whether those seeking donations are volunteers, employees of the organization or hired solicitors.
- To have the opportunity for their names to be deleted from mailing lists that the Foundation may intend to share.
- To feel free to ask questions when making a donation and to receive prompt, truthful and forthright answers.
8. Consent
Subject to legal and contractual requirements, you may refuse or withdraw your consent to certain of the purposes identified in this privacy policy at any time by contacting us using the means set forth below. If you refuse or withdraw your consent, you acknowledge that the Children’s Aid Foundation of Canada may not be able to provide you or continue to provide you with certain services or information that may be of value to you.
If you are located in any province or territory in Canada besides Quebec, and would like to update your personal information, learn more about our privacy policy or your personal information kept in our files or change the way you would like us to communicate with you, please contact us at [email protected] or (416) 923-0924.
If you are located in Quebec and would like to update your personal information, learn more about our privacy policy or your personal information kept in our files or change the way you would like us to communicate with you, please contact Privacy Officer and Vice President, HR and Administration Enza Dibenedetto at 416-923-0924 ext. 225 or [email protected].